WYKEHAM PARISH COUNCIL
Approved Minutes of the Meeting held at 6.30pm on Wednesday 14 July 2010
at No.2 Langley House, Wykeham Business Centre, Wykeham.
Cllrs. Lady Downe (Chairman), J P Terry (Vice Chairman), K R Shamel, L S Day
and C H Holmes (Clerk). Cllr. D Jeffels joined the Meeting part way through
1 Apologies for absence
Cllr. R A H Sword sent apologies and Cllr. M Jay-Hanmer was also unable to attend.
2 Declaration of interests
Lady Downe declared an interest in the live planning applications that involve Estate land and it was AGREED that she would contribute to the discussions.
3 Minutes of the Meeting held on 12 May 2010.
The draft Minutes were AGREED to be a true record and Lady Downe signed a copy.
The Clerk confirmed that if the Council wishes to increase in size, a request would have to be made to Scarborough Borough Council who would like to receive this during the Autumn. It was AGREED to give further consideration to this matter at the next Meeting.
Cllr. Shamel reported on the official opening of the Open Air Theatre in Scarborough by the Queen and said it was a joyous occasion.
Members received the latest Financial Statement (attached as Appendix 1) and noted the payments and receipts since the last Meeting. A cheque for the requested amount was authorised to pay J J Harrison for grass cutting. The Clerk reported that North Yorkshire County Council’s grant for grass cutting in 2010/11 will be £700.79.
5 Community Projects and Issues
Cllr. Shamel reported some progress on the Village Hall Project. A site meeting has
been held and costings are being prepared for a smaller than originally envisaged, sustainable and eco-friendly building. The starting point is to prepare plans that assume a maximum net cost of £100K.
Cllr. Day reported that work on the new footbridge over Ruston Beck will be completed once a new hand-rail has been erected. The availability of grants to provide sculptures along the Millennium Walk is being researched and at least one will be available thanks to the artist who will using a chainsaw to create a wooden sculpture at the Whizz.
The Clerk reported that the bid for financial support for the Parish Newsletter was turned down by the County Council’s Coast and Moors Committee which met on 01 July 2010. The County Council Officers recommended refusal on the grounds that the cost of the Newsletter should be borne by the Parish Precept and it was AGREED that this is not an option that the Parish Council wishes to consider. Cllr. Jeffels has, however, agreed to donate £150.00 from his budget allocation and this will ensure continuity of publication in the short-term while other sources of income are researched. It was AGREED to thank Cllr Jeffels for assisting and to investigate other sources of funding including the possibility of financial help from a local resident and generating funds from a Quiz that could be held in the Autumn at the Downe Arms.
(1) THE CLERK TO THANK CLLR. JEFFELS FOR HIS CONTRIBUTION AND ALSO RESEARCH OTHER FUNDING OPPORTUNITIES;
(2) CLLR. TERRY TO ESTABLISH THE POSITION RE. THE POSSIBILITY OF FINANCIAL HELP FROM A LOCAL RESIDENT AND ALSO WORK WITH CLLR. SHAMEL TO ORGANISE A FUND RAISING QUIZ.
Lady Downe and Cllr. Terry visited the School to award book tokens to the 4 pupils who had designed the winning Anti-Litter Posters and it was reported that a litter-pick has already been carried out thanks to organisation by Scarborough Borough Council and the Park Ranger. Cllr. Shamel will liaise with Mrs Clothier, the Headteacher, to have the posters copied and displayed around the Parish.
ACTION – CLLR. SHAMEL TO LIAISE WITH MRS CLOTHIER ABOUT HAVING THE ANTI-LITTER POSTERS COPIED.
Cllr. Terry commented that fly-tipping of furniture and other items has taken place on the road continuing from Eastgate in Ruston.
ACTION – THE CLERK TO REPORT THE FLY-TIPPING TO SCARBOROUGH BOROUGH COUNCIL
Cllr. Day reported that complaints had been received about grass cutting not being completed and confirmed that this was not an oversight by J J Harrison who was returning the following day to finish off. Concern had also been expressed about the height of grass in the verges to the bends approaching the cottages on North Moor Road.
ACTION – THE CLERK TO CONTACT THE COUNTY COUNCIL’S HIGHWAYS AREA MANAGER ABOUT THE ABOVE MATTER.
Cllr. Day also referred to the Cricket Club’s tournament for Junior Teams on 01 August and it was AGREED to make the Marquee available free of charge provided that the Club is covered by insurance
ACTION – CLLR. DAY TO CONFIRM THAT THE CRICKET CLUB’S USE OF THE MARQUEE IS COVERED BY THE CLUB’S INSURANCE
6 Transportation Matters
The Clerk reported receipt of the Whitby Highways Area 3 and Scarborough Agency Programme of Highway Works for 2010/11 and it was noted that minor maintenance works in the Parish will be funded from the basic maintenance budget. Members discussed the deteriorating condition of the road from Eastgate in Ruston towards Rowe Howe House and also the lack of action in replacing the coping stones on the village entrance signs on the A170. It was AGREED that the Clerk should follow these matters up with Highways suggesting to them that the Parish Council will fix the coping stones if they can be provided.
ACTION – THE CLERK TO CONTACT THE COUNTY COUNCIL’S HIGHWAYS AREA MANAGER ABOUT THE ABOVE MATTERS
7 Consultation and Liaison
The Clerk presented details of the list of additional proposed housing sites that have been submitted by landowners to Scarborough Borough Council and these were NOTED.
Members also NOTED the latest version of the Borough Council’s Licensing and Cumulative Impact Policies. The Clerk will alert Cllr. Sword to the section dealing with temporary licenses.
ACTION – THE CLERK TO INFORM CLLR. SWORD OF THE BOROUGH COUNCIL’S POLICY FOR HANDLING TEMPORARY LICENSES
The Clerk reported on North Yorkshire County Council’s progress towards producing a Parish Charter setting out working arrangements between the County Council and Local Councils. Members AGREED that liaison with County Officers and County Members works well and that a formal Charter would, in effect, introduce another level of unnecessary bureaucracy. Furthermore, it would be an expensive use of resources at a time of cutbacks and financial stringency and it should be shelved.
ACTION – THE CLERK TO INFORM THE COUNTY COUNCIL OF THE ABOVE DECISION
The National Park Authority is reminding local Councils that bids can be submitted up to 17 September 2010 for funding to support schemes that meet the LEADER criteria for the Parish/Community Caretaker Scheme. Cllr. Day confirmed that opportunities for making a bid are being considered following discussions with Jane Mitchell the Rural Network Officer from Coast and Moors Voluntary Action.
8 Planning Applications
Members NOTED that the permanent use of the former Wykeham Quarry as a clay target shooting ground has been approved subject to conditions.
The Clerk reported that a second application for the erection of a new Pavilion for Wykeham Cricket Club has been submitted. It was AGREED to fully support this proposal.
Members discussed an application to construct an All Weather Menage with floodlighting at Carr Farm, Wykeham. Concerns relating to the possibility of light pollution, noise and traffic problems on the local road network were raised and it was AGREED to pass these on to the Borough Council.
ACTION – THE CLERK TO ADVISE THE BOROUGH COUNCIL OF THE PARISH COUNCIL’S COMMENTS ON THE ABOVE PLANNING APPLICATIONS
9 General correspondence
Members received and considered the list of general correspondence that is attached as Appendix 2. Attention was focused on the Police Report and mention was made of the speedy action taken by Officers following a burglary at commercial premises in the Parish on 11 July. It was AGREED to write a letter of thanks to Sgt Smith and to advise her that the Council will be pleased to welcome her to the Annual Meetings and Assemblies and to other meetings when a Police presence is warranted.
ACTION – THE CLERK TO WRITE TO SGT SMITH AS AGREED ABOVE
10 Public Question Time
No members of the public attended.
11 Date and time of next Meeting
Monday 20 September 2010 at 6.30pm. Venue to be advised.
Chairman – Signed by Lady Downe on 20 September 2010.