WYKEHAM PARISH COUNCIL
Approved Minutes of the Annual Meeting held at 5.30pm on Wednesday 12 May 2010
in 1 Langley House, Wykeham Business Centre.
Cllrs. J P Terry (Vice Chairman), K R Shamel, R H Sword, L S Day and Mr C H Holmes (Clerk).
Also present was County and Borough Councillor D Jeffels and, for part of the Meeting, Mrs J Mitchell (Rural Voice) and Sgt. T Smith (North Yorkshire Police).
1 Election of a Chairman for 2010/11
Cllr. Terry PROPOSED that Lady Downe be elected as Chairman for 2010/11. This was SECONDED by Cllr. Day and AGREED.
2 Election of a Vice Chairman for 2010/11
Cllr. Sword PROPOSED that Cllr. Terry be elected as Vice Chairman for 2010/11. This was SECONDED by Cllr. Day and AGREED.
3 Apologies for absence
Lady Downe sent apologies and Cllr. Jay-Hanmer was not able to attend.
4 Declaration of interests
Cllr. Sword declared an interest in the Minerals Core Strategy (Item 7) and it was AGREED that he would provide information and participate in the discussion.
5 Minutes of the Meeting held on 29 March 2010 and Matters Arising.
These were AGREED to be a true record and Cllr.Terry signed a copy.
The Clerk reported that the Highways Inspector has inspected the condition of the highway from the Abbey entrance to the farms and agrees that improvements need to be carried out. He has ordered new coping stones for the village entrance signs on the A170. The Highways Inspector finds no cause for alarm in the state of the carriageway where Burton Terrace adjoins Ruston Beck and he will monitor the flow of water in the Beck and take action to remove any obstruction where it is the responsibility of the Highways Authority to do so. Cllr. Terry reported damage to the wall at West Ruston.
There was a brief discussion about the options for increasing the number of Parish Councillors when elections are held in May 2011 and the Clerk was asked to ascertain the legal procedures.
ACTION – THE CLERK TO ASCERTAIN THE LEGAL PROCEDURES FOR INCREASING THE NUMBER OF PARISH COUNCILLORS.
Members received the latest Financial Statement (attached as Appendix 1) and noted the payments made and receipts since the last Meeting. The following requests for payment were APPROVED and cheques authorised:
Mrs M E Welsh – Internal Audit Fee, Yr ending 31 March 2010 32.50
Clerk’s expenses for 2009/10 42.38
Waterstones – 4 book tokens for Anti-litter posters 20.00
Norwich Union – renewal of Council’s Insurances 2010/11 408.67
Cllr. Terry reported that Lady Downe has assessed the designs for Anti-litter posters prepared by the pupils at the School and 4 prizes of book tokens are to be awarded (1 for each Class). Mrs Clothier would like the presentations to be made in School so that a photographer from the Evening News can be invited and following that there will be a meeting of all concerned to decide how best to develop the initiative. The Clerk will contact Scarborough Borough Council for advice and assistance in organising a litter picking exercise.
ACTION – THE CLERK TO BRIEF LADY DOWNE ON THE LITTER PICKING INITIATIVE AND CONTACT SCARBOROUGH BOROUGH COUNCIL FOR ADVICE AND ASSISTANCE.
Members received and APPROVED the summary accounts for the year ending 31March 2010.
It was AGREED to leave the Clerk’s salary and contractual arrangements unchanged in 2010/11.
Members were informed of the initial consultation on the North Yorkshire First Minerals Core Strategy and it was AGREED that Cllr. Sword will identify any matters that directly affect the Parish. It was acknowledged that planning for minerals safeguarding and extraction is a specialist area and it was, therefore, AGREED to ask Hansons to address the Parish Council and provide pointers on the type of assessment a Parish Council should be making of these strategic documents.
ACTION – CLLR. SWORD TO ASSESS THE FIRST MINERALS CORE STRATEGY AND THE CLERK TO APPROACH HANSONS WITH A VIEW TO THE COMPANY ADDRESSING THE PARISH COUNCIL.
8 General correspondence
Members received and considered the list of general correspondence that is attached as Appendix 2.
The Clerk reported that 10 tickets have been made available for Parish Councillors and their guests to attend the official opening of the refurbished Scarborough Open Air Theatre by Her Majesty the Queen on Thursday 20 May 2010. It was AGREED that Cllr. Sword would co-ordinate the allocation and distribution of the tickets.
ACTION – CLLR. SWORD TO CO-ORDINATE THE ALLOCATION AND DISTRIBUTION OF THE TICKETS FOR THE OPENING OF THE OPEN AIR THEATRE.
9 Date and times of next Meeting
Thursday 15 July 2010 at 6.30pm in the Wykeham Business Centre.
Chairman – Signed by Lady Downe on 14 July 2010.