Approved Minutes of the Parish Council Meeting held at 7.00pm on Monday 16 July 2012 in the St John Office, Wykeham Business Centre.
Cllrs. Lady Downe (Chairman), J P Terry (Vice Chairman), R A H Sword, G F Barnett,
L S Day and Mr C H Holmes (Clerk).
Prior to the start of the Meeting a family from Westgate in Ruston presented a Petition headed “We want our children to be SAFE!” The petitioners “feel a sign should be placed at each entrance to the village stating Caution Children Playing. Also, as the national speed limit applies to the village we would like to see this reduced to 15/20mph.”
The Petition was RECEIVED and it was explained that North Yorkshire County Council is the Highways Authority for the area.
ACTION – THE CLERK TO SEND COPIES OF THE PETITION TO THE HIGHWAYS AUTHORITY AND COUNTY COUNCILLOR D JEFFELS. HE WILL ALSO INFORM THE RESIDENTS OF THE NECESSARY CONTACT DETAILS FOR THE AFOREMENTIONED.
The Council also welcomed two residents from North Moor who expressed environmental and traffic concerns about the proposed Drilling Operations by Viking Gas. The site lies close to the Parish boundary in Sawdon and construction and operational traffic would use the road through North Moor from the junction with the A170 at the Downe Arms. The residents’ comments were NOTED after it was explained that the Parish Council has not yet been consulted on the planning application that it understands has just been submitted to the National Park Planning Authority. Reference to the current position will also be made during the Correspondence item on the agenda.
The Clerk advised the residents of a separate plan to carry out Seismic Surveys over a wide area in the Vale of Pickering, including Wykeham Parish. This work does not require planning permission
1 Apologies for absence
All Members were present. County and Borough Cllr. Jeffels was unable to attend.
2 Code of Conduct and Register of Members’ Interests
It was AGREED to add the updated Appendices “A” Disclosable Pecuniary Interests and “B” Other Disclosable Interests to the final version of the NALC’s Code of Conduct which the Parish Council had agreed to adopt at its Meeting on 12 June 2012.
The Clerk advised Members that he has now received revised copies of the Register of Interests form which will need to be completed and returned the Scarborough Borough Council’s Monitoring Officer by Tuesday 07 August 2012.
ACTION – ALL MEMBERS OF THE PARISH COUNCIL TO COMPLETE A REGISTER OF INTERESTS FORM AND RETURN IT TO THE BOROUGH COUNCIL’S MONITORING OFFICER BY TUESDAY 07 AUGUST 2012.
3 Declaration of interests
In accordance with the new Code of Conduct, it was AGREED to grant dispensation to all Members to allow them to contribute to the discussion of all agenda items. This decision is in the interests of the inhabitants of the Parish and will facilitate effective consideration of the business. Voting dispensations will be considered as and when they become necessary.
4 Minutes of the Meetings held on 15 May and 12 June 2012 and Matters Arising.
Cllr. Sword has reported the fly tipping adjacent to the North Moor railway bridge to the Highways Area Office but no action has yet been taken.
Cllr. Barnett has checked up on the Gun Club’s activities and has been assured that all necessary approvals have been sought and granted for the current operations.
The Clerk confirmed that he has contacted the Highways Area Office about the potholes in Wykeham Main Street and the blocked gullies on the A170. Potholes in Burton Terrace and Westgate, Ruston are now being added to the list. The Highways Inspector should, by now, have carried out an inspection of the sites.
The Minutes were AGREED to be a true record and Lady Downe signed copies.
Members received the latest Financial Statement (attached as Appendix 1) and noted the receipt and payments made since the Annual Meeting. The following request for payment was APPROVED and a cheque authorised:
J J Harrison Ltd – 3 Grass Cuts £860.40
It was AGREED not to provide financial support for the Good Neighbours Community Transport Scheme.
6 Financing the Parish Newsletter
The Clerk confirmed that editions 24 and 25 have been published and that the printing needs to be paid for. Receipt of £500.00 from the 2011 Whizz would cover the gross cost of the above printing and that of the Autumn 2012 edition, number 26. Options for future funding were discussed i.e. increasing the Precept, seeking sponsorship, arranging events and using money from renting the Marquee. Cllr. Day reported that funds raised at the recent Village Show will be available to pay for the printing of one future edition before the end of 2012. Looking ahead into 2013, it was AGREED that the Parish Council will contribute half the cost of printing 4 editions up to a maximum of £250.00. Attention will now be given to raising the balance locally and residents may be asked for their views on the benefits of the Newsletter and how to fund it.
ACTION – ALL MEMBERS TO GIVE THOUGHT AS TO HOW BEST INVOLVE THE LOCAL COMMUNITY TO ENSURE CONTINUING PUBLICATION OF THE PARISH NEWSLETTER.
7 Other Community Projects, issues and initiatives
Cllr. Day reported that, following discussions with the Estate, a plan has been drawn up for new fencing and gates to provide better pedestrian access across Valley Farm Field in Ruston to connect with the Millennium Walk. The plan also allows for an extension of the Millennium Walk in a northerly direction to connect with the road that continues from Eastgate. Cllr. Day said that quotes are being obtained for the work which will be jointly funded by grants and the Estate. The Millennium Group is hoping for financial support from the Scarborough Small Scale Enhancement Scheme and possibly the National Park Authority.
Cllr. Day referred to the residual problem of silting up in Ruston Beck and said that whilst the pipe has been cleared, the stream bed needs clearing again. It was acknowledged that the Estate is responsible for this maintenance and Cllr. Sword noted the position. Cllr. Day also mentioned similar problems with the Beck in Wykeham opposite the side entrance to the Downe Arms.
Members considered a letter from the Estate setting out the proposed terms of an annual license which enables the Parish Council to provide a Village Amenity Green in Ruston. It was AGREED to accept the terms and Cllr. Terry signed the agreement. Lady Downe and Cllr. Sword declared an interest in this matter and did not vote.
Members discussed a letter from County Councillor Jeffels in which he detailed the consultation by North Yorkshire Fire and Rescue Service regarding the future of Snainton Fire Station. The aim is to close the Fire Station and transfer the team to Sherburn.
It was AGREED to make the following comments:
- “It is understood that Snainton received 146 calls in 2010 and only 46 in 2011. An explanation is needed for this dramatic drop together with details of how the calls were prioritised.
- Is it a fact that there are problems in recruiting a full crew at Sherburn? It would not be practical to expect fire-fighters based in Snainton to travel to Sherburn for a call-out.
- The country road between Sherburn and Snainton is narrow and a fire-engine travelling at speed would present a hazard to its own crew and other road users.
- In 2008, a couple trapped by a house fire in Snainton were saved by the local crew with only minutes to spare before they would have perished.
- Providing an effective fire service north of the A170 requires detailed local knowledge. Here the landscape is dominated by farms, with isolated farmhouses, and extensive areas of forestry.
The Parish Council is most concerned about the suggestion that Snainton Fire Station might close and objects to any proposals that would leave the area and its residents more vulnerable and at risk.”
ACTION – THE CLERK TO PASS THE PARISH COUNCIL’S COMMENTS ON THE FUTURE OF SNAINTON FIRE STATION TO CLLR. JEFFELS.
8 Consultations and liaison
Members NOTED Scarborough Borough Council’s consultation letters on the “Designation of Local Green Spaces” and the “Community Asset Transfer Plan.”
The Clerk confirmed the information given to the members of the public earlier about a notification by TESLA that the company intends to carry out a “3D” Seismic Survey across the Vale of Pickering, including Wykeham Parish, to establish the potential of gas reserves.
9 General correspondence
Members received and considered the list of general correspondence that is attached as Appendix 2.
The Clerk again drew attention to the proposal by Viking Gas to carry out exploratory drilling in Sawdon Parish with the site being accessed from the Downe Arms junction on the A170 and then up the road through North Moor. It is assumed that the Parish Council will be consulted by the National Park Planning Authority but in the meantime it was AGREED to ask the developers to consider holding a meeting at which residents and Councillors could ask questions.
ACTION – THE CLERK TO ASK VIKING GAS TO CONSIDER ARRANGING A MEETING AT WHICH QUESTIONS CAN BE ASKED ABOUT THE DRILLING PROPOSAL.
The latest Police report was NOTED along with information that Littlejohn LLP are being appointed as External Auditors of the Parish Council’s accounts for the period 2012/13 to 2016/17.
Attention was drawn to the letter from Anita Cassedy on behalf of Derwent Valley Bridge in which she thanked the Parish Council for its grant towards operating costs.
10 Public Question Time
No members of the public were present at this point in the Meeting.
11 Date and time of next Meeting
Monday 10 September 2012 at 6.30pm in the St John Office at Wykeham Business Centre.
Chairman – Signed by Lady Downe on 10 September 2012.