WYKEHAM PARISH COUNCIL
Approved Minutes of the Parish Council Meeting held at 6.30pm on Monday 14 November 2011 in the Estate Office, Wykeham.
Cllrs. Lady Downe (Chairman), J P Terry (Vice Chairman), G F Barnett, R H Sword,
L S Day and Mr C H Holmes (Clerk).
Also in attendance for the first half of the Meeting was County and Borough Councillor D Jeffels.
1 Apologies for absence
Borough Cllr. M Jay-Hanmer was unable to attend.
2 Declaration of interests
Cllrs. Lady Downe and Sword declared an interest in the planning application for the construction of a double garage and ancilliary works at Forest Lodge, Moor Lane, North Moor, Wykeham. It was AGREED that they could contribute to any discussions.
Update from Cllr. Jeffels
Lady Downe invited Cllr. Jeffels to speak and he began by saying that Cllr. Sword is playing a vital role, along with others, in the work to safeguard the future of a Library service in East Ayton. The Working Party has submitted an initial Business Plan to the County Council and 50 volunteers of varying ages and interests are on board, developing ideas for the wider use of the Library facilities and for fund raising. The bid will be fine tuned over the next couple of months and an assessment is being made to determine what building improvements are needed. Local Parish Councils and Schools are being encouraged to support the campaign which should be publicised as much as possible including via the Wykeham, Ruston and North Moor News.
ACTION – THE CLERK TO REQUEST THE EDITOR TO INCLUDE AN ARTICLE ON THE LIBRARY PROJECT IN THE NEXT EDITION OF WRNM NEWS.
Cllr. Jeffels reported that the Borough Council has developed a new Tourism Strategy to cover the next 3 years. Working with “Welcome to Yorkshire”, the aim is to attract visitors from beyond the area’s traditional catchment areas. Cllr. Jeffels is working at County level to prioritise funding for highways; to streamline the delivery of services while making budget cuts and is also assisting with the review of the services for young people. He has also been appointed to serve on the Local Government Association’s Rural Policy Group.
Cllr. Jeffels commented that a decision on the planning application for extending the mineral extraction at Wykeham Quarry has been delayed due to the need for further archaeological information. He will enquire if the County Council’s Officers can provide a short summary of the Minerals and Waste Forward Planning documents.
ACTION – CLLR. JEFFELS TO TRY TO OBTAIN A SUMMARY OF THE COUNTY COUNCIL’S MINERALS AND WASTE FORWARD PLANNING DOCUMENTS.
Cllr. Jeffels completed his report by describing some of the legal and financial implications of the recent removal of the large beech tree in Irton.
3 Minutes of the Meeting held on Monday 05 September 2011 and Matters Arising.
These were AGREED to be a true record and Lady Downe signed a copy. It was noted that the car that had been abandoned in a field gateway outside Ruston had been removed by a transporter vehicle.
Members received the latest Financial Statement (attached as Appendix 1) and noted the payments made since the last Meeting. The following requests for payment were APPROVED and cheques authorised:
Clerk’s 3 month salary (October-December 2011) net £240.00
HMRC – income tax on the Clerk’s gross salary £60.00
Mazars – external Audit Fee £144.00
J J Harrison – 4 grass cuts £1,094.40
Wykeham PCC – Churchyard and Clock maintenance £707.00
Members noted that Scarborough Borough Council is proposing to increase the Model Agreement grant from £2,291.00 in 2011/12 to £2,419.00 in 2012/13 in line with inflation. It was AGREED to accept the Borough Council’s proposed allocation of the money to budget headings on the understanding that adjustments can be made if necessary.
The Clerk presented a budget plan for the period to 31 March 2013 which projects that a balance of about £1,800.00 will exist in the current account at that time. This forecast can only be based on known commitments regarding income and expenditure but in the light of this information, it was AGREED to submit a Precept of £2,000.00 for 2012/13.
ACTION – THE CLERK TO ADVISE SCARBOROUGH BOROUGH COUNCIL OF THE PARISH COUNCIL’S DECISIONS REGARDING THE MODEL AGREEMENT AND LEVEL OF PRECEPT FOR 2012/13.
The Clerk reported that he has continued to research the options for achieving a better return on the funds in the Business Account. The position remains the same in that most Banks and Financial Institutions require large deposits and require the money to be tied up for several years if even a modest amount of interest is to be gained. The opportunity in National Savings Certificates has lessened as one of the most attractive offers has been withdrawn.
5 Community Projects
Cllr. Sword was unable to report any progress in respect of the Village Hall project.
Cllr. Terry and Cllr. Day reported that a walk of the Millennium Walk and the longer loop has taken place when ways of spending the money allocated from the Whizz was discussed. Suggestions were made for improving signage for the walks and for printing a brochure. A further meeting will be held to firm up on ideas.
Cllr. Terry reported that the Editor is about to compile the Christmas edition of the WRNM Newsletter and will be asking for contributions in the next few days. The £500.00 which is to be made available from the proceeds of the Whizz will ensure that printing costs are met into the New Year.
Cllr. Day asked if the Council wishes to repair holes in the Marquee and it was AGREED to fund this work. It was also AGREED that the Marquee can continue to be used on a limited basis at the request of worthwhile local causes and that an appropriate fee will be charged providing that the hirer agrees to use the recognised local workers to erect and dismantle the Marquee. The hirer will also have to confirm that insurance is in place to cover any claims or losses.
6 Transportation and Highways matters
Members discussed a proposal by the County Council that concessionary free travel should be withdrawn from Scarborough’s Park and Ride Services from 01 April 2012. This would mean that concessionaries would have to pay the full return fare, currently £2.10p, and it was AGREED to respond by stating that £1.00 would be a fair amount.
ACTION – THE CLERK TO INFORM NORTH YORKSHIRE COUNTY COUNCIL THAT IT WOULD BE FAIR TO CHARGE CONCESSIONARIES £1.00 FOR A RETURN FARE ON SCARBOROUGH’S PARK AND RIDE SERVICES FROM 01 APRIL 2012.
Cllr. Barnett referred to a private initiative to combine a local snow clearing operation with gritting and the question was raised about the possibility of this service being extended to Wykeham and Ruston.
ACTION – THE CLERK TO FIND OUT MORE ABOUT LOCAL SNOW CLEARING/GRITTING INITIATIVES.
Members discussed and completed a Questionnaire from the Borough Council about the use and future provision/running of Public Conveniences.
ACTION – THE CLERK TO FORWARD THE COMPLETED QUESTIONNAIRE TO SCARBOROUGH BOROUGH COUNCIL.
Members noted the Boundary Commission’s consultation on its Review of Parliamentary Constituencies and the recommendation not to change the boundary of the Scarborough and Whitby Constituency.
Members received a summary of the Review of the North York Moors National Park Management Plan and it was AGREED that Cllr. Sword would prepare a draft response that will be circulated for other Members to comment on.
ACTION – CLLR. SWORD TO PREPARE A DRAFT RESPONSE TO THE ABOVE REVIEW AND SEND IT TO THE CLERK WHO WILL FORWARD IT TO THE OTHER MEMBERS.
8 Planning Application
Consideration was given to an application for the construction of a replacement double garage and ancillary works at Forest Lodge, Moor Lane, Wykeham and it was AGREED to not object to the principle of the development but to ask the National Park Authority to ensure that:
Any existing planning permission for a garage within the same curtilage is rescinded;
Pantile effect roofing materials are specified;
All elevations are clad in timber;
Any approval is conditioned to ensure that the building is only used for the purposes stated in the application and
The applicant notifies the Dawnay Estates Manager of the proposals.
ACTION – THE CLERK TO FORWARD THE ABOVE COMMENTS TO THE NATIONAL PARK AUTHORITY.
9 General correspondence
Members received and considered the list of general correspondence that is attached as Appendix 2.
The information about the additional Monday to Friday 128 evening bus services and AGREED that publicity should be given to this in the WRNM News;
Information about the Queen’s Diamond Jubilee Beacons;
Robert Goodwill MP’s response to the Parish Council’s concerns about increasing bureaucracy;
Details of a Community Hub website set up by Yorkshire Coast Radio and
an update on the Local Enterprise Partnership.
ACTION – THE CLERK TO FORWARD DETAILS OF INTERESTING INITIATIVES TO THE EDITOR OF THE WRNM NEWS.
Members also NOTED the latest Police Report and Cllr. Barnett updated the Meeting on the information about the theft of sheep.
10 Public Question Time
No members of the public were present.
11 Date and time of next Meeting
Monday 23 January 2012 at 6.30pm. Venue to be confirmed.
Chairman – Signed by Lady Downe on 23 January 2012.